Tag Archives: organization

The Difference Between Goal Mapping and a To Do List

I have a Passion/Any Planner meeting with friends on Sunday, and I offered to help some people ahead of time who I thought could use it.

One person walked me through her 3-month Gamechanger, which involved cleaning her house and getting it ready for a big move. She calmly proceeded to review all the piles she had: beads and jewelry making supplies she’ll never use again, art to hang on the walls of their new house that can’t be hung at their current place, bags and boxes to donate (that have been there for months), etc.

She was calm and I started having a mild panic attack. Now, I am well aware that when you help people with their mental or physical clutter, you take some of their stress onto yourself. Yet she had no stress in her voice; I did.

I took a moment to review the image of her Goal mapping that she had sent, and then it clicked:

She had fallen into the typical trap of treating her Goal Map like a To Do List.

Here’s what I said to her:

Your Goal Map to clean/clear your house doesn’t end at “Donate old clothes to Goodwill.” You have to add the time it takes to fully get rid of every single bag, such as:

  • Load the bags into car – 15 minutes
  • Drive to Goodwill then to work – 1 hour
  • Calendar the time into a specific day (this is perhaps the last step to every Goal Map) -10 minutes

Then we got to her beads and jewelry supplies. These are more than just things; these are lost hopes of an etsy store, fun times with her best friend, a creative outlet through bad times — I think we all have this sort of collection somewhere.

She is donating them to her friend in Texas who makes jewelry to benefit a dog shelter:

  • Send to Texas
  • Pick up boxes from _____ – 30 minutes
  • Package and box all supplies – 2 hours (I always overestimate how long this will take because emotions tend to slow down the process).
  • Load car with boxes – 20 minutes
  • Drive to post office and send – 30 minutes
  • Calendar this time into a specific day – 15 minutes

Until you go into this much detail and calendar it into your planner, the goals are still just wishes. A map doesn’t just say you go from Home to Work; it tells you every turn and how long it will take.

That’s how detailed you have to get, how deep you have to go.

Then calendar it.

Passion Planner 2017 Prep

I’m the first to admit that I didn’t use the Passion Planner exactly how it’s meant to be

IMG_20161209_125715.jpg

Out of my Goals from 2016, I did the best with my one year goals. There is one on there that will be achieved before the year is over. Overall, not bad. You can read more details here.

used. I didn’t always follow my Goal Mapping or have the correct focus detailed at the top of each day.

 

I was able to track my time better, and specifically how I spend my time – not just the reality but also to see plainly where I actually spent my time vs where I want to spend my time.

While I have three weeks left to 2016, I’ll use this time to really detail my Gamechangers, and follow through on giving each task an amount of time needed to complete, then a spot in my calendar. Already this has shown me where my focus needs to go in terms of hustling for specific kinds of work and not just work in general (ah, the freelance life).

I also was inconsistent with the monthly reflections, which is partly because I had an undated planner but also because the time to do that needs to be calendared, and I just didn’t. However, I’m taking the advice that Passion Planner gives and expanding upon it. They suggest finding a PP buddy to keep each other accountable. I found some of my friends on Facebook who have or want to use a Passion Planner (or another system that’s close), and we’ll have monthly check-ins to help one another. We’re starting next week and I honestly can’t wait (except I can, because I have so much Goal Mapping to do before then).

That is our first task before we meet:

  1.  Finish the Wish List as detailed in the Passion Planner’s first pages.
  2. Detailed Gamechanger Goal Mapping for at least 3 months, 1 year, 3 years and Lifetime.
  3. Share in the Facebook Event as they’re finished.

When we do our video check-ins, we’ll go over any questions about the process and obstacles we found. Then review one Gamechanger apiece and share ideas.

We’ll see how this goes. I know that only using their methods part-time worked well, so I look forward to being more organized with my time. I already feel much clearer mentally.

I have no affiliation with Passion Planner except I’m a fan. You can find their free downloads here to try it out.

 

 

So I Got a Passion Planner

Right around January, that beautiful idealized time when everyone re-evaluates their life and dreams, I followed up on something I’d bookmarked a few weeks earlier:

The Passion Planner.

I checked out how it works, and printed a few free sample pages to see if I could better organize my February workload if I used it.

It requires a lot of dedication, a lot of planning to the minute detail and date as to how you will accomplish your goals. It takes a focused amount of time every week to not only organize your life by the half hour, but also to evaluate how successful you were in implementing your plan.

Here is the main thing I saw from using a Passion Planner that no other planner thus far has done for me:

It helps me understand exactly  how much time my various activities take and how much time I have left.

I gained a real understanding of my limits, but more importantly, I clarified my priorities. In order to continue with both my Outreach Nerd consulting, revising my novel-in-progress, keeping my toddler and I active, and eating as healthily as possible, I had to get real on my time commitments.

In no particular order, here are my concrete takeaways using the Passion Planner:

  • I have to focus on one writing project at a time. Decide whether I want short term gratification (blog) or to get absorbed into revisions, and plan my writing time that day accordingly (even if it is only an hour).
  • Schedule time to prepare food and eat it.
  • Plan on Sunday for the following week and discuss the work schedule with my husband where it overlaps with our time at home together.
  • Plan on 1-2 days where we don’t take the car and enjoy the lack of structured activities to let my son lead our playtime. This also means his nap isn’t overlapping with driving time and I then get at least an extra half hour of work time.
  • Take pleasure in highlighting the items I finish.
  • Schedule time to shower.
  • Perhaps most importantly: This is not a to-do list. Each line represents a half hour of my life, and some tasks take longer, some take less time. Adjust accordingly.

If you need better time management in your life and have multiple projects to juggle (including household and relationship ones), then I strongly suggest downloading some sample pages and testing it out for at least a month. I ended up buying the undated planner and it is working very well for me.

I am in no way associated with the Passion Planner and was not solicited to write this review in any manner. If you do want to try one, I would appreciate it if you say you were referred by cindymariejenkins@gmail.com and I’ll eventually get a discount. 

 

Dr. Jen Gunter

Wielding the lasso of truth

(not) Mixed (up)

A Biracial Swirl in a Black and White World

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Heather Cashman

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Laura Grace Weldon

Free Range Learning, Creative Living, Gentle Encouragement, Big Questions, Poetry, Occasional Drollery

Cindy Marie Jenkins

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